 |
 |
 |
 |
|
|
|
|
|
|
|
|
|
|
|
|
 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
To apply for a UCIRA grant in all funding categories, please submit 1 copy via mail and 1 copy via email in PDF format of the following set of materials listed below. View printable version. Application Package: Send completed applications to: Applications must be received by the application deadline of March 1st. If the deadline falls on a weekend or holiday, applications are due the first business day following the deadline. Faxed applications are not accepted. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - APPLICATION PACKAGE DETAILS 1.SUMMARY SHEET FORM 2. NARRATIVE DESCRIPTION A narrative description is a clear statement and discussion of the goals and objectives of the intended project addresses the GENERAL REVIEW CRITERIA listed outlines the project plan in sufficient detail to convey a clear sense of its organization names the key people, campuses, groups, and facilities involved and indicates if commitments have been made to the project indicates if portions of the event are to be funded from other sources lists the proposed dates for the activities described 3. PROJECT BUDGET A project budget states the specific dollar amount being requested from the UCIRA is well researched and detailed lists the number and identity of the participants to be funded list any sources of additional, matching, or "in kind" funding that have been secured for the project PROJECT EXPENSES THAT UCIRA WILL FUND: Travel Expenses : UCIRA funds travel expenses incurred by UC artists to participate in UCIRA projects. UC Artists are defined as full-time, part-time, and emeritus arts faculty; full-time staff; and both graduate and undergraduate students and alumni. Travel expenses include: - Transportation: Economy airfare, ground transportation, rental of UC and non-UC vehicles, and mileage for private vehicles. Private vehicles may receive 48.5 cents per mile reimbursement. (This funding is governed in insurance, liability and taxes by policy consistent with the University of California). - Lodging: Lodging arrangements should be made by consulting the host campus for overnight stays at reasonable rates. (For students, double or multiple occupancy is recommended). - Per Diem: Per diem (meals) for faculty, staff and students is $64 per day with receipts. Honoraria: The UCIRA can offer only token honoraria to UC faculty, staff and alumni. Our funds do not compete with professional artist's fees. Students cannot receive honoraria. UC faculty, staff, and alumni can receive up to $200 per event with a $1000 cap per year. A "distinguished artist" from outside UC who functions as a leader in the project can receive a special honorarium of up to $1500, governed in insurance, liability and taxes by policy consistent with the University of California. For ensemble work, when 50% or more of the group have UC affiliation, and those without it are regular members of the ensemble, all members may receive compensation. Production Costs: UCIRA considers some justified requests for production expenses on an ad hoc basis for Special Projects involving multiple campuses, and for Community Arts projects. Production costs and supplies for individual projects are eligible for funding through the Demonstration Project category. Hosting venues are expected to supply the technical support and support personnel needed for the proposed projects. When justified, the UCIRA will consider splitting the cost of venue rental with the campuses involved. Interpretive Events: UCIRA will fund costs related to events such as panels, speaker's series, critique/discussion sessions, workshops, or other interpretive events held in conjunction with proposed projects. Publicity: Generally UCIRA will share the cost of producing publicity materials with the campuses involved. UCIRA will fund reasonable costs for receptions and public events associated with the opening of UCIRA events. All publicity must include the following acknowledgment: "This event is partially funded by a grant from the University of California Institute for Research in the Arts." Documentation: Typical documentation requests include videography, video equipment rental, printing, photography, gallery catalogs, compact disks, recording studio rental and audio tapes. UCIRA will consider funding these costs only if the need for documentation is justified and its subsequent use is detailed. Other expenses: UCIRA is committed to funding new and innovative projects. Because of this, some projects may require funding for expenses that do not fit easily in the categories listed. UCIRA will consider funding these costs on an ad hoc basis. We strongly recommend that applicants contact the UCIRA office before submitting a budget request that includes significant expenses that fall in to the "other expenses" category. PROJECT EXPENSES UCIRA WILL NOT FUND 5. SUPPORT MATERIALS/WORK SAMPLES (OPTIONAL) Printed Materials: These include copies of site plans/designs, tear sheets from recent publications, and sample scripts/treatments specific to the proposed project. Documentation may not exceed five (5) pages of images or text. Please include a brief (50 words or less) description of the printed materials you have included. DVD (one copy only): Tapes must be in US DVD format. Please include a brief fifty (50) words or less--description of the piece(s) or segment(s) you have selected for panel review. Compact Disc (one copy only): Please include a brief fifty (50) words or less--description of the piece(s) or track(s) you have selected for panel review. Slides (one set only): One set of six (6) slides may be submitted for panel viewing. Submit only duplicate slides, never original slides or unique transparencies. Slides must be 35mm, suitable for projection, delivered in a 9" x 11" clear plastic sleeve and numbered 1 - 6. All titles, dates, and size information must be written or typed legibly on the slides or on secure slide labels, not the plastic sleeve (the UCIRA assumes no responsibility for information lost to the panel because taped/old labels fall off your slides) Slides should be labeled for the naked eye with the word "top" and an arrow or dot should be placed in the lower left-hand corner of each slide (the UCIRA assumes no responsibility if the orientation of your slides is not easily determined) A slide script describing each slide in twenty (20) words or less that includes the artist's name, title, date, medium, and scale of the work should be included with the grant application. 6. SUPPORT ATTACHMENTS (OPTIONAL, BUT RECOMMENDED) Press Clippings: attach no more than three (3) relevant, recent press clippings or reviews (not more than three years old). Letters of Support: Letters should be from faculty, staff, community members, or other experts who have direct knowledge of project participants and the project itself. Artist's Biographies and/or Resumes: Brief biographical profiles as well as resumes of participating artists can be very informative for the review panel. Resumes should not exceed two (2) pages and bios should be limited to one paragraph per participant. ADMINISTRATIVE PROCEDURES Disbursement of Funds: All funding for UC Institute for Research in the Arts activities and projects is reviewed and approved by the Policy Board. The project director is notified of the amount of money by letter. This letter is the official UCIRA grant document, assuring that the funds are reserved and available for use. Money must be spent in the fiscal year for which it is granted. Receipts for UCIRA expenses must be submitted to the campus fiscal officer within 60 days. All bookkeeping for UCIRA events should be completed no later than 90 days after the project's conclusion. After developing an application for UCIRA funding and obtaining departmental support for the project, the project director should contact the departmental fiscal officer, who may help in categorizing the budget, and who will take responsibility for disbursing the funds, if the project is approved. This person's name and contact information is to be included in the grant application. It is the grant recipient's responsibility to provide the department chair, the fiscal officer, and all proposed participant/collaborators on other campuses with copies of the submitted budget. Projects generally require a transfer of the entire sum in coordination with the fiscal officer. The transfer approval is initiated in the UCIRA office. It generally takes 6-8 weeks for the money to "hit the ledger" of the department awarded. Once the funds have been transferred, it is the department's responsibility to disperse these funds, adhering to the policies of their home departments and home campuses. Ledgered expense records must be retained and available for UCIRA review. Departments will be responsible for all budgeted expenses, including reimbursing participants for approved expenses, per diem, and honoraria. Staff persons who are part of the approved UCIRA-funded activity may be paid only for actual time worked, based on current rate of pay, verified by time sheets. Please note that funding is provided only to cover expenses approved by UCIRA; funding is not available to cover any benefits for honoraria. UCIRA reserves the right to review the final bookkeeping. In the exceptional case that funds require being held for disbursement in the next fiscal year, with the approval of the UCIRA office, they may be kept in the project director's department. For more information contact:
|
 |